Rationale
The use of recording devices at Living & Learning enables parents and whānau to capture your child’s early years through photographs and video, make priceless memories, and enhance your child’s self-esteem and pride as they share their joy and learning with their whānau.
Ensuring events and celebrations are captured appropriately, and without compromising the safety of tamariki, under-pins this policy. It clarifies Living & Learning’s expectations with regards to the courteous and responsible use of recording devices and provides guidelines for parents and whānau to ensure that, as far as practicably possible, the privacy and protection of each child is upheld.
Details
With parents and whānau coming together as a group for events and celebrations at the centre, it is reasonable to expect that there will be times when tamariki who are not the primary focus of the photo or video are visible in the recording. Our parents and whānau therefore understand, and accept that, on occasion, your child may appear in the photographs and videos of other families, which are intended exclusively for private use.
In cases where a child should not be identified for child protection reasons, Living & Learning will make every reasonable effort to prevent images of that child being captured. However, as we provide group care, and personal recording devices are so readily available, we cannot guarantee that this will never occur.
At any time that parents and whānau use recording devices at Living & Learning, you agree that you do not have consent from any other parent whose tamariki may be in your photos/video and you therefore understand and agree to the following:
- All video and photographs are exclusively for your own private use and are not to be shared or posted on publicly accessible social media or video sharing sites.
- Sharing or posting on publicly accessible social media or video sharing sites would require the consent of all the other parents whose tamariki may be included in the images.
- The Centre Director has the responsibility and authority to decide if personal recording devices at centre activities and events are permitted.
- The Centre Director has the responsibility and authority to decide the conditions that will apply when using personal recording devices, to firstly protect the safety of all tamariki; to ensure centre operations are not disrupted; and to maintain a settled and calm environment for tamariki and our team.
- To follow any guidance and requests from Living & Learning employees with regards to when personal recording devices are permitted to be used, and where to be physically positioned to minimise disruption to tamariki/centre operations/program activity.
- Limit the use of personal recording devices to designated areas as determined by Living & Learning. At no time will any recording devices be used, or pointed in the direction of bathrooms, toilets, baby change areas or in any areas with a heightened expectation of privacy.
- Only use recording devices to capture images of tamariki suitably dressed, to reduce the risk of images being used inappropriately. Parents and whānau in the centre to assist with dressing or changing tamariki will not use personal recording devices during this time.
- Living & Learning reserves the right to view any photographs taken and/or recordings made. If these are deemed inappropriate for any reason, our team will request that these be deleted.
- If you are accompanied by, or represented at the centre by, people that Living & Learning’s centre team do not recognise, our team reserve the right to establish their identity and monitor their use of any personal recording devices. We are acting in the safety and best interests of each child, so please do not take offence if this occurs.
- People with no connection to the centre will not be allowed to use personal recording devices at Living & Learning. Living & Learning employees will respectfully question anyone they do not recognise who is using a personal recording device at a centre. Our employees reserve the right to stop the use of a recording device, view any footage, and ensure it is deleted immediately if necessary.
- Living & Learning reserves the right to determine whether a Living & Learning event is one at which personal recording devices will be permitted. Some events may not be recorded for copyright reasons.
- If parents and whānau are unable to attend an event or celebration at the centre and ask one of our team to take photographs or video of their child on their behalf, the Centre Director will decide if it is appropriate for an employee to do this, taking into consideration the supervision needs of all tamariki in the room, the event, and the time required.
- On occasions, independent or external organisations/individuals provide photographic/video services to parents and whānau at Living & Learning. Living & Learning will take all practicable steps to ensure that the external/independent service has the appropriate legal and safeguarding policies and procedures in place to protect tamariki. However, if it is a service parents and whānau are paying for, final responsibility for the Privacy and Terms & Conditions lies with parents and whānau who choose to use the service.
- If, for publicity or other reasons, there is a media presence at a Living & Learning centre, and with or without Living & Learning’s prior consent, tamariki are filmed or photographed, we will inform the parents and whānau of those tamariki as soon as reasonably practicable.
Definition:
Personal recording device – Any device that is capable of recording, storing or transmitting visual images and/or audio.
